One Cayuga County town has agreed to recommendations to better keep accounting records and reports.
An audit by the state Comptroller’s Office found that the Town of Venice’s supervisor did not keep complete, accurate, or up-to-date records thus diminishing the town board’s ability to monitor financial operations.
Lasting from January 2020 to April 2023, the audit looked at 39 cash receipts totaling $6.1 million and 81 cash disbursements totaling $586,823. According to the report, 20 cash receipts totalling $3.1 million did not match bank deposits or lacked adequate supporting documentation while 25 cash receipts worth $4,8 million were not recorded in the supervisor’s accounting records in a timely manner.
11 disbursements totalling $39,038 were also found to have not been recorded in accounting records. Eight totalling $33,021 lacked adequate support documentation and were not approved by the board.
Furthermore, the town’s required Annual Update Document (AUD) for 2020 was filed 310 days late. AUDs for 2021 and 2022 were never filed. Additionally, bank reconciliations for 15 of the 36 months reviewed by the comptroller’s office were not performed, and the supervisor did not submit required records and reports for the board to audit.
The comptroller’s office recommended the supervisor work to ensure financial records are accurate, complete, and reported to the board as well as ensuring AUDs are filed in a timely manner.
